HS ELORA TRIP POLICIES AND PROTOCOLS 2025-26

In order to ensure safety and compliance with school rules as well as the integrity and reverence of the experience, the following policies and protocols will be in place for the High School Trip to Elora.

Faculty/School Responsibilities and Expectations

• We will observe a minimum ratio of 1 adult per 10 students for supervision.

• We will hire additional staff or secure volunteers to assist with supervision (as needed). NOTE: These supervisors will have a cleared and valid vulnerable sector screening complete in order to be working with and supervising our students. – not applicable this year.

• Supervision of the entire site extends until it is clear that all activity has ceased.

• In order to ensure quick and effective communication among supervising adults, all supervisors will carry a working cell phone and a list of supervisor cellphone numbers will be provided to all supervising adults.

• A list of vital information related to all students will be kept in a central location accessible to all supervisors.

• As a means of improving communication between supervisors and students a clear schedule of events will be provided to each class and advisors will implement scheduled full class meeting times and clear rules around curfew.

• Advisors will implement regular rollcall at established and agreed on times throughout the trip.

• At least one advisor or a designate should be on their class site after 8:00 PM unless part of an organized activity.

Student Responsibilities and Expectations

• Students must request permission from advisors anytime they are leaving their immediate site and must check back in when they return.

• Students should have no reason to leave the group camping area. Students leaving the group camping area for a specified and approved reason are required to travel in groups of minimum 3 persons after receiving approval from their advisor(s).

• Curfew will be observed by all students according to the following schedule:

Wednesday

Gr. 9 by 9:00 PM all students in tents and quiet
Gr. 10 & 11 on communal campsite at 8:00 PM. In tents and all quiet by 10:00 PM

Thursday

Gr. 9 leave fire at 10:00 PM. In bed and all quiet by 10:30 PM
Gr. 10 – 12: leave fire at 11:00 PM. All quiet by 11:30 PM

• Students may not leave the group camping area after 8:00 PM unless participating in an organized activity or supervised by an accompanying adult.

• Students will be engaged in meaningful activities over the 3 days (curriculum based and community building) and will participate respectfully and supportively throughout the trip.

• CELLPHONES/ELECTRONIC DEVICES: The trip is a no-electronics field trip. Students are not permitted to bring their cell phones/electronic devices on this trip. In case of an emergency, parents/guardians should contact the class advisor(s).

• In addition to items prohibited at school the following items are NOT permitted on the Elora trip:

soft drinks, canned drinks
energy drinks of any kind
candy
stereo speakers or other external sound sources
headphones
electronic games

• Photography is NOT PERMITTED on the trip EXCEPT BY DESIGNATED STUDENTS FROM EACH GRADE AND YEARBOOK STAFF. Supervisors may temporarily confiscate cameras or other recording equipment if students disregard this rule or are using the devices inappropriately or in a way that is not in accordance with school standards.

• Students are advised that supervising faculty have the right to search any and all belongings including bags, tents, clothing if we are concerned that prohibited substances (as outlined in the school handbook) may be present in the group.

• Students are expected to be in full compliance with the “STUDENT CODE OF CONDUCT, ROLES AND RESPONSIBILITIES” from the TWS High School Handbook which includes that the consumption, possession and distribution of illegal drugs or alcohol or tobacco/vaping products, in any form is prohibited on the school’s premises, in vehicles transporting for school outings, on outings or class trips, or any school related events and activities. Any significant breach of these obligations, roles and responsibilities and of the student code of conduct will result in their leaving the site immediately or soon as is safe and practical and will result in the application of consequences as outlined in the TWS Handbook. It will also result in the loss of student privileges including but not limited to:

possible exclusion from participation in some or all class and school trips for a period of up to one year from the date of the infraction
loss of sign-out privileges
loss of sport team privileges

• Students are reminded that this is a school outing, and they are expected to be respectful of each other and all supervising adults. Failure to respect and comply with the requests of supervisors will be deemed a breach of the student code of conduct and will be treated as outlined above.

• The school will enlist the support and assistance of senior students in bringing the message about the expectations for this trip to their junior peers.

We request that parents/guardians support our efforts to ensure a safe and healthy trip by supervising their child’s preparation and reinforcing the expectations around this trip.

HS ELORA TRIP POLICIES AND PROTOCOLS 2025-26

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